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Property Disclosure Statement Template – Free Download 2026
Download a professional property disclosure statement template. Customizable for all 50 states, available in PDF and DOCX formats. Attorney-verified and ready to use.
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When Do You Need a Property Disclosure Statement?
You are selling a residential property and your state requires a property disclosure statement (also called a seller disclosure) that identifies known material facts about the property's condition, defects, and environmental hazards before the buyer completes the purchase.
The property was built before 1978 and federal law under the Residential Lead-Based Paint Hazard Reduction Act requires you to provide a lead-based paint disclosure to the buyer, including any known lead hazards, inspection reports, and the EPA pamphlet on lead paint dangers.
Your real estate agent or buyer's attorney has requested a completed disclosure form as a condition of proceeding with the transaction, and you need to document the condition of all major systems (HVAC, plumbing, electrical, roof, foundation) and disclose any known defects.
You are aware of latent defects (hidden problems not visible during a normal inspection) such as a history of water intrusion, foundation issues, mold, termite damage, or boundary disputes that must be disclosed to avoid fraud or misrepresentation claims after the sale.
The buyer has submitted questions about the property's history, including prior insurance claims, flooding events, deaths on the property, or neighbor disputes, and you need a comprehensive disclosure document that addresses these inquiries systematically.
You are conducting an as-is sale and need to understand that even in as-is transactions, most states still require disclosure of known material defects, and the caveat emptor doctrine has been largely replaced by statutory disclosure obligations.
What Should a Property Disclosure Statement Include?
Property Identification and Seller Information
Include the property address, legal description, and the seller's name and contact information. State the date the seller acquired the property and whether the seller has occupied the property as their primary residence, as some disclosure requirements differ for owner-occupied versus investment properties.
Structural and Foundation Disclosures
Disclose any known issues with the foundation, walls, roof, attic, basement, or structural components. Include information about settling, cracking, water penetration, termite or pest damage, and any repairs that have been made. Distinguish between latent defects (hidden) and patent defects (visible).
Systems and Mechanical Disclosures
Document the condition and age of all major systems: HVAC (heating, ventilation, air conditioning), plumbing (supply and waste), electrical (panel, wiring type), water heater, and any built-in appliances. Disclose any known malfunctions, past repairs, and remaining warranty coverage.
Environmental Hazard Disclosures
Disclose any known environmental hazards including lead-based paint (required for pre-1978 homes under the Residential Lead-Based Paint Hazard Reduction Act), asbestos, radon, mold, underground storage tanks, contaminated soil, and proximity to hazardous waste sites. The EPA Renovation Repair and Painting Rule governs lead paint disturbance in older homes.
Water and Drainage Disclosures
Disclose the water source (municipal, well, spring), sewage system (public sewer, septic tank), any history of flooding, drainage problems, water damage, or moisture intrusion. Include information about flood zone designation and whether flood insurance is required or has been previously maintained.
Legal and Title Disclosures
Disclose any known boundary disputes, easements, encroachments, deed restrictions, HOA obligations, pending litigation, zoning violations, building code violations, or unpermitted improvements. These material facts affect the buyer's use and enjoyment of the property and can create significant liability if not disclosed.
Seller Certification and Signatures
Include a certification statement where the seller attests that the disclosures are accurate and complete to the best of their knowledge. Include signature lines for the seller, the buyer (acknowledging receipt), and the date. The buyer typically has a review period to evaluate the disclosures before waiving contingencies.
Signature Requirements
E-Signature
Property disclosure statements are valid with electronic signatures under the ESIGN Act and UETA. The seller must sign certifying the accuracy of all disclosures to the best of their knowledge. The buyer signs to acknowledge receipt of the disclosure. No notarization or witnesses are required for property disclosure statements.
How to Fill Out a Property Disclosure Statement
Complete the Property Information
Enter the property address, your name as seller, the date you acquired the property, and whether you have occupied the property. If you have never occupied the property (investment or inherited property), note this fact as it limits your firsthand knowledge of the property's condition history.
Disclose Structural Conditions
Answer each question about the property's structural components honestly. If you are aware of foundation cracks, roof leaks, water intrusion, settling, or past termite treatment, disclose it with dates and details of any repairs. Attach inspection reports or contractor invoices if available.
Document System Conditions
Record the age and condition of the HVAC system, water heater, electrical panel, and plumbing. Disclose any known issues, recent repairs, or components nearing the end of their expected lifespan. If you have had recent inspections, reference the reports and make them available to the buyer.
Complete Environmental Disclosures
If the property was built before 1978, complete the lead-based paint disclosure as required by federal law. Disclose any known asbestos, radon test results, mold remediation, or other environmental conditions. Provide the EPA pamphlet "Protect Your Family from Lead in Your Home" to the buyer.
Disclose Legal and Title Issues
Answer questions about boundary disputes, easements, HOA rules, pending litigation, zoning issues, and unpermitted improvements. Disclose any material facts that could affect the buyer's decision to purchase. When in doubt, disclose; non-disclosure creates far greater legal risk than over-disclosure.
Sign and Deliver to Buyer
Review all answers for completeness and accuracy, then sign and date the disclosure statement. Deliver the completed disclosure to the buyer or buyer's agent. The buyer should sign an acknowledgment of receipt. Retain your signed copy in case any post-sale claims arise.
Property Disclosure Statement Requirements by State
Property Disclosure Statement laws and requirements differ across states. Key variations include specific language requirements, notarization mandates, witness requirements, filing deadlines, and enforceability standards. Our templates incorporate state-specific provisions when you select your jurisdiction.
For the most comprehensive state-specific version, use our AI generator which automatically applies your state's legal requirements.
Generate state-specific property disclosure statementFree Template vs Custom Property Disclosure Statement
| Feature | Free Template | Custom (AI or Attorney) |
|---|---|---|
| Basic property disclosure structure | ||
| Lead-based paint disclosure section | ||
| State-specific disclosure requirementsAll 50 states supported | - | |
| Environmental hazard compliance sections | - | |
| Attorney review and customization | - | |
| Digital download (PDF/Word) |
Property Disclosure Statement Template FAQ
What is a property disclosure statement?
Is a seller required to disclose defects?
What happens if a seller fails to disclose?
What is the difference between latent and patent defects?
Are sellers liable for unknown defects?
What states require seller disclosure?
What does a property disclosure form include?
Can a buyer sue for non-disclosure?
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Attorney-Verified Document: All Legal Tank templates are drafted and reviewed by licensed attorneys to ensure legal accuracy and compliance with current state and federal laws. While our templates meet professional legal standards, individual circumstances vary. We recommend consulting with a licensed attorney in your jurisdiction for complex or high-stakes legal matters. Legal Tank is not a law firm and use of our platform does not create an attorney-client relationship.
Reviewed by licensed attorneys · Editorial policy · Last updated March 2026
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