Lease Termination Letter Template, Free Download 2026

This letter constitutes formal written notice of termination of the lease agreement dated [____________] (the "Lease") between [____________] ("Landlord") and [____________] ("Tenant") for the premises located at [____________] (the "Premises"). This notice is provided in accordance with Section [____________] of the Lease and applicable state landlord-tenant law requiring [number] days' prior written notice of termination.

This notice is being delivered via [certified mail, return receipt requested / personal delivery / overnight courier] to ensure compliance with the notice provisions set forth in the Lease. The date of delivery of this notice shall be deemed the date of receipt as defined in the Lease, and all time periods referenced herein shall be calculated from such date of receipt.

The Premises subject to this termination notice is the [residential/commercial] property located at [____________], including all improvements, fixtures, and appurtenances thereto, as more particularly described in the Lease. The Premises includes [____________] and any storage units, parking spaces, or other areas assigned to Tenant under the Lease, specifically including [____________].

The Lease shall terminate effective [____________] (the "Termination Date"). Tenant shall vacate the Premises and surrender possession to Landlord on or before 11:59 p.m. on the Termination Date. Tenant's obligation to pay rent and all other charges under the Lease shall continue through and including the Termination Date, prorated on a per diem basis for any partial month.

If Tenant fails to vacate the Premises by the Termination Date, Tenant shall be deemed a holdover tenant and shall be subject to holdover rent at the rate specified in the Lease or, if no holdover rate is specified, at a rate equal to one hundred fifty percent (150%) of the monthly rent in effect immediately prior to the Termination Date, plus all damages and costs incurred by Landlord as a result of such holdover, including but not limited to claims by successive tenants.

Upon vacating the Premises, Tenant shall: (a) remove all personal property, furnishings, equipment, and debris from the Premises; (b) leave the Premises in broom-clean condition; (c) repair any damage caused by Tenant, Tenant's agents, or Tenant's invitees beyond normal wear and tear; and (d) restore the Premises to the condition existing at the commencement of the Lease, as documented in the move-in inspection report, subject to reasonable wear and tear as determined in accordance with applicable state law.

Any personal property remaining on the Premises after the Termination Date shall be deemed abandoned and may be disposed of by Landlord in accordance with applicable state law governing abandoned property. Tenant shall be liable for all costs incurred by Landlord in removing, storing, and disposing of such abandoned property. Landlord shall have the right to deduct such costs from the security deposit as set forth in Section 5.1.

The security deposit in the amount of [$__________] held by Landlord pursuant to the Lease shall be returned to Tenant, less any lawful deductions for unpaid rent, damage beyond normal wear and tear, cleaning costs, and any other amounts owed by Tenant under the Lease, within the time period prescribed by applicable state law following the Termination Date and Tenant's surrender of the Premises. Landlord shall provide Tenant with an itemized written statement of all deductions as required by applicable state landlord-tenant law.

On or before the Termination Date, Tenant shall return to Landlord all keys, access cards, remote controls, garage door openers, mailbox keys, and any other access devices provided to Tenant during the Lease Term. Failure to return any access device shall entitle Landlord to deduct the reasonable cost of replacement or re-keying from the security deposit. Tenant shall not make or retain copies of any keys or access devices after the Termination Date.

The Parties shall conduct a joint move-out inspection of the Premises on or within [number] business days prior to the Termination Date, at a mutually agreeable time. The purpose of the inspection is to identify any damage beyond normal wear and tear, document the condition of the Premises, and provide Tenant an opportunity to cure any deficiencies prior to the Termination Date. Both Parties shall sign the inspection report, and each shall retain a copy thereof.

If Tenant fails or refuses to participate in the move-out inspection, Landlord may conduct the inspection unilaterally and the resulting inspection report shall be conclusive evidence of the condition of the Premises at the time of Tenant's surrender, subject to Tenant's right to dispute deductions from the security deposit in accordance with applicable state law. Landlord's documentation of the condition of the Premises, including photographs and video recordings, shall be admissible as evidence in any subsequent dispute.

Tenant shall provide Landlord with a forwarding address in writing on or before the Termination Date for the purpose of returning the security deposit, forwarding mail, and any other post-termination communications. If Tenant fails to provide a forwarding address, Landlord shall mail the security deposit and itemized statement to the last known address of Tenant and shall have no further obligation with respect thereto until Tenant provides a current address in writing.

This termination notice is given in accordance with the Lease and applicable state landlord-tenant law. Upon the Termination Date and Tenant's complete surrender of the Premises, the Lease shall be of no further force or effect, except with respect to those provisions that by their terms survive termination, including without limitation indemnification obligations, security deposit provisions, and any accrued but unpaid obligations of either Party. This notice shall be governed by the laws of the state in which the Premises is located.