Rental Application Template, Free Download 2026

The undersigned applicant (the "Applicant") hereby applies to rent the premises located at [____________] (the "Premises") from [____________] ("Landlord" or "Property Manager"). Applicant provides the following personal information: Full Legal Name: [____________]; Date of Birth: [____________]; Social Security Number: [____________]; Driver's License/State ID Number: [____________], State of Issuance: [____________]; Current Address: [____________]; Phone: [____________]; Email: [____________]. Applicant certifies that all information provided in this application is true, complete, and accurate.

Applicant intends to occupy the Premises with the following additional occupants: [____________]. The total number of occupants, including Applicant, shall be [number]. Applicant represents that no occupant is subject to any court order restricting their residence at the Premises and that all occupants over the age of eighteen (18) have submitted separate rental applications. Applicant's desired move-in date is [____________] and desired lease term is [____________] months.

Current Employer: [____________]; Position/Title: [____________]; Employer Address: [____________]; Employer Phone: [____________]; Supervisor Name: [____________]; Start Date: [____________]; Gross Monthly Income: [$__________]. Previous Employer (if current employment is less than two years): [____________]; Position: [____________]; Dates of Employment: [____________] to [____________]; Gross Monthly Income: [$__________]. Applicant hereby authorizes Landlord to contact current and prior employers to verify employment status, position, income, and dates of employment.

Applicant's additional sources of income, if any, include: [____________], in the approximate monthly amount of [$__________]. Applicant understands that income verification may be required in the form of recent pay stubs, tax returns, W-2 forms, bank statements, or other documentation reasonably requested by Landlord. Applicant represents that Applicant's total monthly gross income is not less than [$__________] and that Applicant has sufficient financial resources to pay the monthly rent of [$__________] and all other charges associated with the tenancy.

Current Landlord/Property Manager: [____________]; Address: [____________]; Phone: [____________]; Monthly Rent: [$__________]; Dates of Tenancy: [____________] to [____________]; Reason for Leaving: [____________]. Previous Landlord/Property Manager: [____________]; Address: [____________]; Phone: [____________]; Monthly Rent: [$__________]; Dates of Tenancy: [____________] to [____________]; Reason for Leaving: [____________]. Applicant authorizes Landlord to contact all current and prior landlords to verify rental history, payment history, and compliance with lease terms.

Applicant represents that Applicant: (a) has never been evicted or been the subject of an unlawful detainer or forcible entry and detainer action, except as disclosed herein: [____________]; (b) has never broken a lease prior to its expiration without landlord consent, except as disclosed herein: [____________]; (c) does not owe any current or former landlord any unpaid rent, damages, or fees; and (d) has never been asked to vacate a rental unit by a landlord or property manager, except as disclosed herein: [____________]. Any misrepresentation in this Section shall constitute grounds for denial of the application or, if discovered after lease execution, grounds for immediate termination of the Lease.

Applicant provides the following personal references (non-relatives): (1) Name: [____________]; Relationship: [____________]; Phone: [____________]; Email: [____________]. (2) Name: [____________]; Relationship: [____________]; Phone: [____________]; Email: [____________]. Professional Reference: Name: [____________]; Title: [____________]; Organization: [____________]; Phone: [____________]; Email: [____________]. Applicant authorizes Landlord to contact all listed references to verify Applicant's character, reliability, and suitability as a tenant.

Applicant hereby authorizes Landlord, its agents, and any consumer reporting agency engaged by Landlord to obtain and review Applicant's consumer credit report, criminal background record, eviction history, employment verification, rental history verification, and any other information relevant to Applicant's qualification as a tenant, to the fullest extent permitted by applicable federal and state law. This authorization shall remain in effect throughout the application process and for the duration of any resulting tenancy.

Applicant acknowledges that a non-refundable application fee in the amount of [$__________] is required at the time of submission and that this fee covers the cost of obtaining consumer reports and processing the application. This fee shall not exceed the maximum permitted by applicable state law. The application fee does not guarantee approval of this application or the availability of the Premises. If the application is denied, Landlord shall provide Applicant with an adverse action notice in compliance with the Fair Credit Reporting Act, 15 U.S.C. §§ 1681 et seq.

Applicant specifically authorizes Landlord to obtain Applicant's consumer credit report from one or more of the following consumer reporting agencies: Equifax, Experian, and TransUnion. Applicant understands that Landlord may consider credit score, payment history, outstanding debts, collections, judgments, bankruptcies, and other credit-related information in evaluating this application. Landlord's credit evaluation criteria are applied uniformly to all applicants in compliance with the Equal Credit Opportunity Act, 15 U.S.C. §§ 1691 et seq.

If Applicant's application is denied in whole or in part based on information obtained from a consumer reporting agency, Applicant shall be provided with: (a) the name, address, and telephone number of the consumer reporting agency that furnished the report; (b) a statement that the consumer reporting agency did not make the adverse decision and is unable to provide the specific reasons for the decision; and (c) notice of Applicant's right to obtain a free copy of the report within sixty (60) days and to dispute the accuracy or completeness of any information in the report, in accordance with the Fair Credit Reporting Act.

Applicant authorizes Landlord to conduct a criminal background check in accordance with applicable federal and state law. Applicant understands that Landlord may consider felony and misdemeanor conviction records in evaluating this application, but only to the extent that such consideration is directly related to the safety of the property, other tenants, or Landlord's employees, and only as permitted by applicable state and local "ban the box" and fair chance housing ordinances. Arrests without convictions shall not be considered.

Applicant discloses the following criminal conviction history, if any: [____________]. Applicant understands that failure to disclose a conviction may constitute grounds for denial of the application or termination of any resulting lease. Landlord shall conduct an individualized assessment of any conviction history in accordance with applicable HUD guidance and state law, considering the nature, severity, and recency of the offense, as well as any evidence of rehabilitation provided by Applicant.

Landlord does not discriminate on the basis of race, color, religion, sex, national origin, familial status, disability, or any other characteristic protected by the Fair Housing Act (42 U.S.C. §§ 3601 et seq.), applicable state fair housing law, or applicable local anti-discrimination ordinance. All applicants are evaluated based on uniform, non-discriminatory screening criteria that are applied consistently to all applicants. Landlord will provide reasonable accommodations for applicants with disabilities in the application process upon request.

If Applicant requires a reasonable accommodation or modification related to a disability in order to complete this application or to use and enjoy the Premises, Applicant may submit a request in writing to Landlord. Landlord shall engage in an interactive process with Applicant to determine whether the requested accommodation or modification is reasonable and necessary. Applicant shall not be required to disclose the nature or severity of any disability, but may be required to provide verification from a qualified professional that a disability-related need exists for the requested accommodation.

This application shall be governed by the laws of the state in which the Premises is located. Applicant certifies under penalty of perjury that all information provided in this application is true, correct, and complete. Applicant understands that any material misrepresentation, omission, or falsification of information in this application shall constitute grounds for denial of the application or, if discovered after execution of a lease, grounds for immediate termination of the lease and eviction proceedings. Applicant acknowledges receipt of this application and a copy of Landlord's tenant selection criteria.

Applicant's signature below constitutes Applicant's acknowledgment and acceptance of all terms set forth in this application, including all authorizations and consents contained herein. This application, once submitted, becomes the property of Landlord. Landlord shall retain this application and all information obtained in the screening process in a secure manner and in compliance with all applicable privacy laws and regulations. Landlord shall not share Applicant's personal information with any third party except as necessary to process this application or as required by law.